Company Information and Primary Contact

Please enter the below information carefully. The Primary Contact is the only person we will contact with any additional exhibit information, Expo updates or questions. This person may or may not be attending the Expo. You will register attendees for badges in a later step.

 

Profile Information

Please provide a 40-word company description. If the Profile contact information (name, address, phone, email, website) is different than that listed above, include it here. Complete this information carefully as it will be published in the Expo Show Directory and distributed to all attendees.

Please choose your participation level (package details):

Sponsorships
15,000.00
13,000.00
10,500.00
5,500.00
3,000.00
2,000.00
1,250.00
750.00
250.00
500.00
Booths
Is your company a member of APWA?
Member Pricing
1,800.00
4,000.00
5,000.00
5,200.00
5,600.00
10,500.00
Non-Member Pricing

If you are not a Member of the APWA and would like to become one, please click here for more information.

2,000.00
4,500.00
5,000.00
5,500.00
6,500.00

Use the Floor Plan to select your top three booth locations from what is available and indicate the numbers below. You will receive an email confirming your assigned booth number within one business day of completing your registration.

Please download and read the Contract for Exhibit Space before proceeding.

By typing my full name in the box below, I acknowledge that I have received a complete Contract and am duly authorized to sign and bind Exhibitor to it and all the terms and conditions as set forth herein.

Choose Exclusively Sponsored Event
Choose Exclusively Sponsored Event
Choose Exclusively Sponsored Event
Choose Co-sponsored Event
Choose Co-sponsored Event
Please choose your co-sponsorship option:

Raffle Prizes

The raffle is an excellent way to add excitement and fun to the Expo! The Raffle is limited to the first 10 companies to provide a prize. You may only provide one prize per company, with a minimum value of $250.00. 

Would you like to provide a raffle item?
Please provide a description of the item, including value

Equipment Rodeo

The Equipment Rodeo is an exciting day of friendly competition, with an equipment showcase and great food! The 2025 Equipment Rodeo will be held at the Orange County Convention Center from 9:00 AM-3:30 PM on Wednesday, April 30, 2025. 

We are looking for your help to provide the equipment for the Professional Skills Competition. Please note, you must be a Silver Sponsor or higher or have exhibit space at the 2025 Expo to be eligible to participate. Participation is limited to the first ten dealers to register.

Would you like to participate in the Rodeo?

2025 Equipment Rodeo Rules & Regulations
Orange County Convention Center
Orlando, Florida

Please review the schedule, rules and regulations before completing the Dealer Registration form below.

Equipment Move-In
Tuesday, April 29
9:00 AM-5:00 PM
 
Rodeo Schedule
Wednesday, April 30
9:00 AM-12:00 PM - Competition    
12:00 PM-1:00 PM - Lunch
1:00 PM-3:00 PM - Competition    
3:00 PM-3:30 PM - Awards Presentation
 
Equipment Move-Out
Wednesday, April 30
3:30 PM
 
2025 Rodeo Chair 
Jamie A. Brooks 
Phone: 904-382-6600
Email: jamieb@chw-inc.com 
 
RULES AND REGULATIONS
  1. Each equipment dealer must have exhibit space at the 2025 Expo to be eligible to participate in the Rodeo.
  2. The first ten dealers to register will participate in the Rodeo.
  3. Each equipment dealer will be responsible for conducting their own event. Each dealer must complete the online Dealer Registration Form and submit it to Plan Ahead Events by the deadline indicated.
  4. Each equipment dealer must provide Plan Ahead Events with a certificate of liability insurance.
  5. We encourage each equipment dealer to provide a special promotional item to each contestant (i.e., key chain, hat, jacket, cup holder, etc.).
  6. There will be a winner of each individual event. The dealer will provide a prize for the winner of their event. The prizes and awards will be given during the Awards Presentation on Wednesday.
  7. There will be an overall Rodeo Champion determined by the lowest aggregate time on all events as well as a second and third place winner. The APWA Florida Chapter will award the Rodeo Champion with $250.00, and second place will receive $100.00, and the third-place winner will receive $50.00. Each winner will also receive a silver belt buckle. These prizes will be given at the end of the Awards Presentation.
  8. A computer will be used to total all scores and will be located at the Rodeo registration area.
  9. The Rodeo will be held at the Orange County Convention Center in the parking lot. If your event has special requirements, it is the responsibility of the equipment dealer representative to notify the Rodeo Chairman. 
RODEO REGISTRATION FOR CONTESTANTS
  1. The contestant will register for the Rodeo and will get a brief description of each event, receive an official timecard, and will sign a release agreement.
  2. The contestant will then proceed to an event location and sign in with the equipment dealer representative and wait for their turn to compete.
  3. After the contestant receives brief instructions from the equipment dealer, the contestant will mount the machine and be given 30 seconds to become familiar with the machine before the official timing of the event begins. The equipment dealer representative is responsible for keeping time.
  4. Each individual event will stop when the final task has been completed, however, the total time can not exceed two minutes (120 seconds).
  5. The contestant will have the equipment dealer representative record their score time on the official timecard.
  6. The contestant will then go to the Rodeo registration area and have their score time entered.
  7. There will be an overall Rodeo Champion determined by the lowest aggregate time on all events as well as a second and third place winner.
Any questions or appeals may be presented to a board made up of one member from each equipment dealer, the 2025 Show Chairman and the 2025 Rodeo Chairman. 

Dealer Registration Form

The equipment needed for the Rodeo is listed in the dropdown menus below. Please provide your first and second choices. They will be approved on a first come, first served basis.

Equipment First Choice
Equipment Second Choice
Will you use the same piece of equipment you bring for the Rodeo in the Exhibit Hall?
List the details of your event
List the prize you will provide to the participant with the best time in your event

Lunch is provided for Rodeo equipment dealers and participants only. Please provide the names of the people who will be attending the Rodeo lunch from your company.

Summary

Please review the below information carefully before continuing. Your registration will not be complete until you click "Complete Registration" on the next page.

Payment

Payments

You will receive an invoice with your confirmation email shortly.
Payment in full due 30 days from date of invoice. 
Overdue accounts subject to a service charge.
Accounts with outstanding balances will not be permitted to set up at the expo.

Make check payable to: 

APWA Florida Chapter

Remit check c/o:

Plan Ahead Events - Tampa Bay
7431 114th Avenue, Suite 102
Largo, FL 33773

Cancellations/Refunds

Cancellations will be accepted only in accordance with the below schedule.
There will be no refunds for cancellations received after December 31, 2024.

Date of Cancellation                                            Assessment (% of rental fee for space canceled)
  September 1, 2024 - December 31, 2024            50%
  After December 31, 2024                                    100%

Thank you for registering for the 2025 Florida Public Works Expo!

You will receive a confirmation email shortly, which will include your invoice. Additional event details will follow, so keep an eye out for those emails!

If you have any questions or if we can be of any assistance in the meantime, please do not hesitate to ask.

We'll see you in Orlando!

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